Tuesday, September 30, 2008

Updated reosurce on plain language

I have just updated the info on my Squidoo Lens for "Plain Language aka Plain English".

This lens provides an overview of resources on the subject.

Sunday, September 28, 2008

Happy Birthday, Confucius

Confucius (551-479 BC) was a famous philosopher and teacher who lived in China nearly 2,500 years ago. His teachings were based on treating others in the same way as you treat yourself. He believed that peace and harmony are achieved by avoiding drastic action or wild thinking. He taught wisdom, love, courage, care, respect, and unselfishness. [Reference.com]

I happen to believe that "treating others in the same way as you treat yourself" requires that you see that others are entitled to the same standard of living as you wish for yourself. So, the highest living standard must fall in order to raise the lowest.

Oh, is that communist?

But the bank bail-out, is that letting free market forces balance out?

These are the thoughts brought to mind on the birthday of Confucius.

Tuesday, September 23, 2008

Rally Support for Plain Language Law

Support the U.S. Plain Language Act

A proposed law requiring the US federal government to use plain language on certain forms and documents is stuck in a Senate committee, due to the opposition of the legal staff of Utah Senator Robert Bennett.

The Plain Language in Government Communications Act of 2008 (S-2291) requires some federal government agencies to write some documents in plain language in the future. It calls for using plain language when writing new government documents about:

• Government requirements
• Government programs
• Obtaining government benefits
• Obtaining government services

This is not a pie-in-the-sky idea. It is needed to ensure that government documentation uniformly meets legal expectations. Remember this 1998 case?

Walters v. United States Immigration and Naturalization Service.
Certain government forms were so difficult to read that they violated due process requirements of "notice" of legal consequences. The 9th Circuit Court of Appeals found that those facing INS charges of document fraud did not get due process. The forms used by INS did not "simply and plainly communicate" the possibility of deportation. The court ordered INS to redo the forms and not to deport anyone based on the inadequate forms


There is a FAQ about the proposed law at plainlanguagelaw.com.

Here are three ways Americans can help move this law forward:

1. Send a letter to Senator Bennett supporting the bill. The letter can be brief. Mail the letter to Hon. Bob Bennett, 431 Dirksen Building, Washington, DC 20510-4403. If you can, please also fax it to the attention of Shawn Gunnarson at (202) 228-1168.

2. If you live in California, call Senator Feinstein's office. She chairs the Rules Committee. As chair of the Rules Committee, she can intervene. If you are not in California, her D.C. office is (202) 224-3841.

3. Contact these Republican cosponsors, if you live in their states. Call the D.C. office and ask them to get Bennett to move on it.
• Susan Collins, Maine (202) 224-2523
• Thad Cochran, Missouri 202-224-5054
• George Voinovich, Ohio (202) 224-3353

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Monday, September 08, 2008

Illiteracy: Democracy’s Invisible Threat

International Literacy Day, September 8, 2008


Since 1966, International Literacy Day has been celebrated every September 8. Yet there are still millions who cannot read and write well enough to make well-informed decisions. What does it mean for democracy when half the electorate cannot read their daily paper?

Literacy matters, says Adama Ouane of the UNESCO Institute for Education, “because it’s the key to the toolbox that contains empowerment, a better livelihood, smaller and healthier families, and participation in democratic life.”* Those of us who read well seldom think of the hurdles encountered by people who cannot. But, with 800 million illiterate people in a world of 6.5 billion, it’s something people who value democracy must consider.

In North America 93% have some literacy, but this statistic can be misleading. A quarter cannot read more than the minimum required for daily living, and another quarter cannot read information as it is typically presented. They need it to be clear, concise, simply stated and clearly laid-out on the page.

Basic literacy, the ability to function in everyday life, requires reading, writing, arithmetic, and problem solving. Technology and social developments now require new skills. Think about “proximate literacy”—the ability to persuade available people to help you with the literacy task.

In both Canada and the U.S., this is an election year. Illiteracy can be both an election issue and an individual impediment to participating in choosing our politicians by their policies.

While it is better to solve the root causes of a problem than to simply treat symptoms, we are not all politicians who control budgets, nor educators and volunteers who teach adult literacy courses. We don’t have the power to eliminate illiteracy today, so what can we do to give democracy a fighting chance?

According to communications consultant Cheryl Stephens, communicators are in a good position to help people participate in civic affairs and live fuller, healthier lives. “Using the tools available to the literate,” she said, “we can facilitate better communication with those who have literacy challenges.” For someone working in any communication field, Stephens recommends that they first unlearn their static approach, and relearn how people process and use information. “Practice the beginner’s mind,” she admonishes. “Remember what it was like to not understand.”

Stephens recommends that communicators use the principles of plain language, good information design, visual language, and other developing resources.

Even when we meet face-to-face or communicate orally using modern technologies, the communicator must recognize the different learning and thinking styles of those who don’t read or write, and the differing life perspectives of people from oral cultures.

“By failing to include all levels of literacy in the democratic process,” Stephens says, “we deprive people of being fully human, and we betray the democratic principles we hold dear.”

For more information about plain language and how it can help, visit plainlanguage.com.



*http://portal.unesco.org/education/en/ev.php-URL_ID=5711&URL_DO=DO_TOPIC&URL_SECTION=201.html